Methodology
How OpenOhio sources, transcribes, enriches, and indexes public meeting records.
What we hold for Toledo
These are coverage figures — how much of the public record we have published. They are not an accuracy measure, and we do not currently publish one.
- Meetings
- 144
- Bodies covered
- 58
- Earliest record
- January 2, 2026
- Latest meeting
- November 4, 2026
Minutes are published on the body's own schedule, often weeks after the meeting.
35 published motions. A decision can only be extracted where minutes exist.
Next scheduled meeting on record: November 5, 2026.
Known source problems
- October 21, 2026 · Toledo City Plan Commission - Code Rewrite Consultants — Whisper returned empty transcript (silent or unprocessable audio)
- September 16, 2026 · Transportation Committee - Presentation on Lake Erie West Regional Council -- Due to the location of the meeting, there will not be a livestream. — No content available for enrichment (empty transcript + no agenda/minutes)
- May 13, 2026 · City Council — Whisper returned empty transcript (silent or unprocessable audio)
- May 6, 2026 · City Council - Agenda Review for the Meeting of Toledo City Council — Whisper returned empty transcript (silent or unprocessable audio)
- April 8, 2026 · City Council - Agenda Review for the Meeting of Toledo City Council — No content available for enrichment (empty transcript + no agenda/minutes)
- March 31, 2026 · City Council — No content available for enrichment (empty transcript + no agenda/minutes)
- March 26, 2026 · SPECIAL RECORDED CONTENT - 2026-2027 Action Plan Meeting # 1 — No content available for enrichment (empty transcript + no agenda/minutes)
- January 28, 2026 · Toledo City Plan Commission - Plan Commissions Director Appointment — No content available for enrichment (empty transcript + no agenda/minutes)
- January 26, 2026 · Administrative Board of Zoning Appeals — Whisper returned empty transcript (silent or unprocessable audio)
- January 7, 2026 · Zoning & Planning Committee — Whisper returned empty transcript (silent or unprocessable audio)
Bodies covered (58)
Administrative Board of Zoning Appeals · Board of Revision of Assessments · City Council · City Council - Agenda Review for Meeting of Toledo City Council · City Council - Agenda Review for the March17, 2026 Meeting of Toledo City Council · City Council - Agenda Review for the Meeting of City Council · City Council - Agenda Review for the Meeting of Council · City Council - Agenda Review for the Meeting of Toledo City Council · City Council - ORGANIZATIONAL MEETING · City Council - Special Meeting :: 2026 Budget · City Council - Special meeting to Reconsider Ordinance 225-25 · Clerk's Office - BOARD OF HONOR MEETING · Clerk's Office - Board Of Honor - Due to the location, there will not be a live stream of this meeting. · Committee & Administrative Services Committee - Gender Equity Study · Committee of the Whole · Committee of the Whole - City Council Chambers · Committee of the Whole - Solid Waste Contract · Community & Administrative Services Committee · Community & Administrative Services Committee - Agenda Forthcoming · Community & Administrative Services Committee - Boards & Commissions Report · Economic Development & Innovation Committee · Economic Development & Innovation Committee - TCIC LoanAgreements · Finance, Debt & Budget Oversight Committee · Finance, Debt & Budget Oversight Committee - Agenda Forthcoming · Finance, Debt & Budget Oversight Committee - December Financials · Housing & Community Development Committee · Housing, Community Development & Public Health Committee · Housing, Community Development & Public Health Committee - 419 Wellness · Housing, Community Development & Public Health Committee - Accessibility · Housing, Community Development & Public Health Committee - Agenda Forthcoming · Housing, Community Development & Public Health Committee - CDBG || Accessibility · Housing, Community Development & Public Health Committee - Sickle Cell Disease/Lead Grant · Housing, Community Development & Public Health Committee - Vacant Property Registry || Phase 1 Lead Compliance · Lucas County Plan Commission · Lucas County Plan Commission - Special County Hearing · Mobility, Sustainability & Beautification Committee - Proposed 2026 Budget · National Anthem - Easterly · Public Safety & Criminal Justice Reform Committee · Public Safety & Criminal Justice Reform Committee - Proposed 2026 Budget Presentations · Public Safety & Criminal Justice Reform Committee - Toledo Police Impound Lot, Domestic Violence Report, & Gun Violence Prevention Initiatives · SPECIAL RECORDED CONTENT · SPECIAL RECORDED CONTENT - 2026-2027 Action Plan Meeting # 1 · SPECIAL RECORDED CONTENT - 2026-2027 Action Plan Meeting #2 · SPECIAL RECORDED CONTENT - DEMOCRACY DAY · Sustainability & Beautification - Brent Industries Explosion · Sustainability & Beautification - Refuse Contract · Toledo City Plan Commission · Toledo City Plan Commission - Code Rewrite Consultants · Toledo City Plan Commission - Plan Commissions Director Appointment · Toledo City Plan Commission - Special City Plan Commission Meeting · Transportation Committee - $5 Dollar Vehicle License Fee · Transportation Committee - Presentation on Lake Erie West Regional Council -- Due to the location of the meeting, there will not be a livestream. · Transportation Committee - Safe Routes to School · Water Quality Committee · Water Quality Committee - Water Shut-offs, AMI, Spent Lime · Zoning & Planning Committee · Zoning & Planning Committee - Agenda Forthcoming · Zoning & Planning Committee - PLEASE NOTE: The Sheetz case, at Nantuckett and Monroe Street will not be heard at this Meeting. It has been referred back to the Plan Commission at their request.
Where the records come from
We pull official meeting videos from city platforms — Granicus, CivicPlus, PrimeGov, Swagit, and YouTube — once per city per day. Agendas come from the city's public agenda system. Nothing is republished without an official source.
How transcription works
Every meeting is transcribed with word-level timestamps, then enriched with AI to extract decisions, agenda items, public comments, and civic issues. Transcripts may contain errors; video and original audio remain the authoritative source.
How search works
Search is hybrid — keyword matching plus vector similarity — inside Meilisearch. Results are real records (meetings, agenda items, dev applications). The summaries on each result card were produced during enrichment and are reviewed periodically. Written answers come only from the assistant, described next.
How the assistant answers questions
The “Ask about” assistant answers plain-English questions from the same records search uses: agendas, minutes, transcripts, recorded decisions and development applications. It does not answer from general knowledge about your city. It is free with a sign-in.
Every statement in an answer links to the meeting it came from, so you can open the agenda, minutes or the moment in the video and check it yourself. When the records do not cover a question, it says so instead of guessing.
It keeps a recommendation separate from a decision. A planning commission that votes to recommend denial has not denied anything; the council decides next, and the answer says which body acted and which body acts next.
Known limits. Until a body approves its minutes, a vote may be known only from the recording; answers label those votes as recording-based. Not every meeting has a transcript or minutes yet, and coverage differs by city (see the coverage figures at the top of this page). Like the summaries, answers can contain errors.
Before a change to the assistant ships, we rerun a fixed set of real residents' questions with checked answers and compare the results. Passing that set does not guarantee every answer is right, which is why every answer shows its sources.
AI limitations
AI summaries can contain errors. Always verify legal actions, vote counts, and named-person attributions against the official video, transcript, and minutes. Where records are incomplete, we mark the gap rather than guess.
Corrections
Spotted a problem? Email corrections@opencityrecord.org with a link to the page and a description of the issue. We review every correction and update the affected record.